Free tools
Tools for sessions, clients & the practice itself
Small, well-made instruments — each one instant, free, and completely private (everything runs in your browser; nothing you enter is sent or stored anywhere). The first set is for feelings, bodies & relationships: use them yourself, or share them with clients. The second set handles the business side of a therapy practice.
For sessions & clients
Parts Map A parts map for Internal Family Systems work. Place managers, firefighters and exiles around Self, and put each one nearer or further depending on how blended it is right now — the thing that actually changes week to week. Records what each protector does and what it fears, with the feel-toward check built in. Nothing is stored anywhere. Open the tool → Give and Take A zero-sum map of a life: name the things competing for room — work, sleep, caregiving, grief — and drag them around one shared space. Nothing can grow without something else giving ground, and each area reports its share as a percentage. Useful for balance conversations, parts work, and after a loss. Open the tool → The Kaleidoscope A drawing canvas where every stroke is repeated around a circle and mirrored back, so a wandering line opens into a flower and a scribble becomes lace. Absorbing, impossible to do badly, and yours to keep — the artwork saves as a PNG, composed entirely in your browser. Open the tool → The Echo Mirror A mirror with a memory a few seconds long: turn on your camera, move slowly, and watch echoes of your recent motion glide behind you. A mindful-movement practice where the mirror teaches the pace — nothing is recorded, uploaded, or stored. Open the tool → The Zen Board A digital Buddha Board: draw a word or image of what you are feeling and watch it dissolve while you stay. A hands-on rehearsal of impermanence and decentering — no save button, no undo, nothing stored anywhere. Open the tool → The Feelings Wheel One of the most-cited feelings wheels on the web, now interactive: seven core emotions unfolding into 100+ specific feelings. Click the words that resonate and build your "I feel…" statement. Open the tool → The Sensations Wheel The body-side companion to the Feelings Wheel, from The Healing Trauma Workbook: ~150 precise words for inner sensation — tightness, warmth, buzzing, heaviness. Click to build your interoceptive vocabulary. Open the tool → Body Map of Emotions Where do you feel it in your body? Pick a feeling, choose sensation words, and mark them on an interactive figure. Download your somatic map and bring it to your next session. Open the tool → Discover Your Negative Cycle The classic couples exercise adapted from Hold Me Tight: map the pattern the two of you get stuck in and get an infinity-loop cycle map — behaviors, feelings, and the core fears underneath. Open the tool → My Polyvagal Ladder Map your three nervous-system states — how ventral, sympathetic, and dorsal feel in your body, your triggers and glimmers, and the skills that help you climb back to regulation. Ends regulated, by design. Open the tool → Exposure Hierarchy Builder The classic graded-exposure exercise: name your goal, list what you avoid, rate each item 0-10, and get a fear ladder with a gentle starting rung, practice logging, and a PDF to bring to therapy. Open the tool → A Letter to Your Loved One Guided grief letter writing, built on continuing-bonds research: what you never got to say, what you carry forward, how you will keep them with you. Download it as a keepable letter — or leave it unsent. Unsent counts. Open the tool → The Two Streams of Grief "Am I grieving wrong?" Almost certainly not. Check off your last week and see the two streams — facing the loss and tending to life — that healthy grief moves between. Based on the Dual Process Model. Open the tool → A Plan for the Hard Days Anniversaries, birthdays, holidays, ambush waves: build a pocket plan — how the wave shows up in your body, what helps, who to reach, and what you are allowed to do. Sized for your phone lock screen. Open the tool → The Long Exhale The fastest lever on your own nervous system, as a silent animated pacer: in for 4, out for 6 (or box breathing). No app, no account — just a circle that breathes at the right speed for two minutes. Open the tool → 5-4-3-2-1: Come Back to the Room The classic sensory grounding exercise, guided: five things you can see, four you can touch, three you can hear, two you can smell, one you can taste. For spirals, flashbacks, panic, and 3am. Open the tool → Which Rung Am I On? A three-tap nervous-system check-in built on the polyvagal ladder: recognize whether you are in safe-and-social, fight-or-flight, or shutdown — and get the right next move for that state. Open the tool → What's Your Attachment Style? Twelve honest questions across the two dimensions of adult attachment, and your spot on the map — secure, anxious, avoidant, or fearful — described with warmth: strengths first, growth edges second, and the reminder that styles change. Open the tool → PHQ-9 & GAD-7 Self-Scorer The PHQ-9 depression and GAD-7 anxiety screeners with the standard wording, scored instantly with severity bands and a downloadable one-page report. A screening is a conversation starter, not a diagnosis — and it stays entirely in your browser. Open the tool →
For your practice
Denial Code Decoder The license-plate codes on your remittance, decoded for therapy practices: what CO-197, CO-29, CO-B7 and the rest actually mean, whether to send a corrected claim or an appeal, and the habit that prevents each one. Searchable, copyable, private. Open the tool → Rate Increase Letter Drafter Raising your fee is normal; telling clients is the hard part. Enter your current fee, new fee, and effective date, and get a warm, professional letter — with the notice period and superbill wording handled — as copyable text or a PDF. Open the tool → Superbill Generator Make a clean, complete superbill for out-of-network reimbursement: practice and NPI details, client info, CPT and diagnosis codes with common psychotherapy defaults, and running totals — live preview plus a one-page PDF your client can send to insurance. Open the tool → Sliding Scale Fee Calculator Build a sliding scale that does not sink your practice: set your full fee and your sustainable floor, choose how many discounted slots you can carry, and get a clean fee ladder for clients plus the honest math on what it costs you per week and per year. Open the tool → Cancellation Policy Drafter Pick your cancellation window, fees, and exceptions, and get a plain-language numbered policy with a signature line — including the clause most templates miss: insurance cannot be billed for missed sessions. Copy the text or download a signable PDF. Open the tool → CPT Code Picker Which code fits this session? Answer a few questions — session type, face-to-face time, who was in the room — and get the right psychotherapy CPT code with the documentation it must be supported by and the pitfalls that get claims denied. Open the tool → The Therapy Billing Glossary Allowed amount, ERA, clean claim, clawback — thirty-five insurance-billing terms defined in plain language, searchable and filterable by category. The glossary to keep open the first year you bill insurance. Open the tool → Good Faith Estimate Checklist Is your Good Faith Estimate actually complete? Work through who needs one, the delivery deadlines, and every required element — with a progress readout and a filable PDF of your completed checklist. Open the tool → EHR Switching Checklist Switch EHRs without losing a chart: an interactive checklist through all six phases — decide, export, import, parallel-run, cutover, decommission — with the concrete items that actually get missed, from notes-as-PDFs to re-collecting card-on-file consents. Progress bar, saved on your device, printable. Open the tool → No-Show Cost Calculator Put a dollar figure on the empty hours: enter your weekly sessions, fee, and no-show and late-cancel rate, and see the revenue lost per week, month, and year — plus a clearly labeled, adjust-it-yourself illustration of what a written, consistently applied policy might recover. Open the tool → Practice Startup Cost Calculator A checklist-calculator for starting a private therapy practice: pre-filled line items for licensing and insurance, office vs telehealth-only space, tech, and admin, each with typical-range placeholders you edit for your area. Uncheck what you don't need and watch the one-time, monthly, and first-year totals update. Open the tool → Session Rate Calculator Work backward from the year you want: target take-home pay, weeks off, client hours per week, itemized monthly overhead, and your no-show rate — and get the session rate your numbers require, with a sensitivity row at five client hours more or fewer. A starting point for your own decision, not financial advice. Open the tool → EHR Cost Calculator Sticker prices hide the add-ons. Describe your practice — clinicians, staff, claims volume, AI notes — and see the real monthly total on Practice Harbor, SimplePractice, TherapyNotes, Jane, and Carepatron, assembled from each vendor's published 2026 pricing with every line item shown. Honest enough to tell you when a competitor is cheaper. Nothing you enter leaves your browser. Open the tool →
Are you a therapist? Practice Harbor is an EHR built by a psychologist — notes, scheduling, and billing that run themselves.
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