Free tool
What will your EHR actually cost per month?
Sticker prices hide the add-ons. Describe your practice and this calculator assembles the real monthly total on five platforms from their published pricing — including the AI-notes, insurance, and staff-seat add-ons most comparisons skip. Nothing you enter leaves your browser.
Assumptions shown per platform below the totals. Excludes card processing (structures differ — ours is a flat 3.15% + 30¢). Competitor plans chosen as the cheapest tier that fits your inputs, per their published pricing as of September 2026; confirm current pricing on their sites. A starting point for your decision, not a quote.
Questions this calculator raises
Why do comparisons miss the real cost?
Because therapy practices rarely run the base plan. AI notes, insurance modules, group telehealth, and staff seats are where the sticker doubles.
Where do the numbers come from?
Each vendor's published pricing as of September 2026. Plans change; confirm before deciding. The per-platform breakdown below the totals shows every line so you can audit the math.
Which is cheapest for cash-pay solo work?
Try it with zero claims — the calculator will happily tell you when a competitor is cheaper. Price is one input; our comparison pages cover the workflow side.
Try Practice Harbor free — from $19/month, everything included.